Job Description
Company Overview:
A Northern New Jersey-based real estate investment firm is seeking an Asset Management Analyst to support its continued growth. The firm invests capital on behalf of institutional investors with a primary focus on value-add strategies. This role offers an opportunity to execute investment business plans from acquisition through disposition, with exposure to all aspects of the investment process - including acquisition onboarding, property operations, capital and renovation projects, leasing, investor and lender reporting, and financial analysis. The Analyst will support all members of the Asset Management team and indirectly to the firm’s principals, collaborating closely across departments to optimize portfolio performance. The company’s desire is to hire and train the successful candidate with institutional best practices. The position is for someone who wants to build scalable skills that will allow them to run a real estate investment from start to finish.
Responsibilities:
General
- Contribute to the continued development of asset management best practices and firm infrastructure.
- Support the development of asset-level business plans and management policies.
- Maintain and develop in-place asset management data platforms.
- Administrative/Operational support as needed.
- Financial Analysis/Reporting
- Build and maintain financial models (Excel and Argus) to support asset management, leasing, and investment decisions.
- Assist with preparation of quarterly and annual reports, performance updates, and forecasts.
- Coordinate with partners and lenders on reporting requirements, draw submissions, and compliance items.
- Maintain and update internal asset management trackers and deal-specific data (e.g., leasing tracker, CapEx tracker, project to-do lists).
- Save/distribute rent rolls, financials, and investor materials via firm systems (Smartroom, Datarooms, etc.).
- Compile documentation to support corporate finance functions.
- Assist in maintaining third-party data integrations and system updates.
- Assist in investor, tenant, partner, and lender relations as responsibilities grow.
Financial Analysis/Reporting
- Build and maintain financial models (Excel and Argus) to support asset management, leasing, and investment decisions.
- Assist with preparation of quarterly and annual reports, performance updates, and forecasts.
- Coordinate with partners and lenders on reporting requirements, draw submissions, and compliance items.
- Maintain and update internal asset management trackers and deal-specific data (e.g., leasing tracker, CapEx tracker, project to-do lists).
- Save/distribute rent rolls, financials, and investor materials via firm systems (Smartroom, Datarooms, etc.).
- Compile documentation to support corporate finance functions.
- Assist in maintaining third-party data integrations and system updates.
- Assist in investor, tenant, partner, and lender relations as responsibilities grow.
Leasing
- Maintain databases of lease expirations, notice dates, and leasing pipelines.
- Assist in lease proposal analysis and tracking versus underwriting assumptions.
- Coordinate with leasing brokers and property management for tours, proposals, and tenant communications.
- Support preparation of marketing materials and lease documentation.
- Participate in early-stage lease negotiations and ongoing tenant communications under supervision.
- Assist tenants and brokers with obtaining zoning applications, certificates of occupancy, and any other municipal requirements in order to take occupancy in our assets.
Capital Projects/Major Repairs
- Develop scopes of work for tenant improvements and base-building capital projects.
- Solicit and evaluate construction bids and proposals; manage contracts and documentation.
- Monitor project progress through site visits, review payment applications, and ensure adherence to budgets and schedules.
- Collect and organize close-out materials including approvals, warranties, and as-builts.
Acquisitions/On-Boarding
- Provide pre-acquisition input including review of financial, operational, and leasing assumptions.
- Assist the acquisitions team during due diligence (property condition assessments, environmental analyses, and lease review) as needed.
- Manage coordination of post-acquisition activities and integration of assets into the firm’s portfolio.
Property Operations
- Develop annual operating and capital budgets in conjunction with property management.
- Review monthly property operating reports, identify variances, and recommend operational improvements.
- Review annual expense reconciliations (CAM/RET/INS) and ensure timely tenant communications.
- Track accounts receivable and coordinate with property teams to resolve outstanding balances.
- Collaborate with property management on ongoing repairs and maintenance.
Qualifications:
- Bachelor’s degree required with excellent academic record.
- 1–2 years of experience in real estate asset or investment management strongly preferred.
- Strong critical thinking and problem-solving skills with demonstrated ability to learn and apply new skills and concepts
- Organized and efficient, with ability to define priorities; good at figuring out the processes necessary to “get things done”.
- Must possess meticulous attention to detail and take pride in their work.
- High proficiency in Microsoft Excel; working knowledge of Argus strongly preferred.
- Proactive, collaborative team player with sound judgment and problem-solving ability.
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