Senior Administrative Assistant Job at Option 1 Staffing Services, Inc., Palo Alto, CA

WW5ONGIxV1Erc1Y4enZmMDZ5TjRMeTRlbGc9PQ==
  • Option 1 Staffing Services, Inc.
  • Palo Alto, CA

Job Description

Senior Administrative Assistant - Contract

6-month+ Contract

Palo Alto, CA

$34 - $38/hour

Launch Your Career at a World-Class University!

Option 1 Staffing is proud to partner with a nationally recognized university in Palo Alto, CA, to recruit a dynamic Administrative Assistant . This is an exciting opportunity to join a prestigious institution where innovation, collaboration, and excellence are at the forefront.

In this high-visibility role, you’ll work directly with esteemed faculty members , providing critical administrative support that keeps operations running smoothly. From managing executive calendars and coordinating impactful events to overseeing financial reimbursements, you’ll play an integral part in a fast-paced academic environment.

Responsibilities:

  • Perform complex calendaring for multiple faculty members with competing priorities, resolving calendar conflicts as needed
  • Coordinating travel arrangements from flights, hotels, reservations and transportation
  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies
  • Ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
  • Process financial reimbursements
  • Coordinate events, staying within budget
  • Manage conferences and team meetings as needed
  • Creating expense reports, complex reports, and spreadsheets
  • Maintain office supplies and equipment; obtain vendor quotations, as needed
  • Assist with capital or special equipment requests and/or vendor selection as needed
  • Perform ad hoc tasks as requested

Qualifications:

  • Minimum 4 years of administrative experience providing direct support
  • Experience with Oracle and Concor is highly preferred but not required
  • Bachelor’s degree
  • Flexible and adaptable personality
  • Excellent communication skills
  • Strong attention to detail
  • Academia experience is a plus!

For immediate consideration, please apply!

Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

  • Excellent opportunity to work for an outstanding, large, and growing company!
  • Awesome Benefits!
  • Excellent salary!
  • Medical Insurance
  • 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.

Job Tags

Contract work, Immediate start, Flexible hours,

Similar Jobs

Iron Orr Fitness

Certified Personal Trainer Job at Iron Orr Fitness

 ...Company Description Iron Orr Fitness is a renowned fitness center in San Diego, known for its personalized approach to training. The team at Iron Orr Fitness is dedicated to helping individuals of all levels achieve their fitness goals, whether it's weight loss, muscle... 

Greene Resources

Residential HVAC Installer Job at Greene Resources

Please Note: We are only accepting applicants from North Carolina. Position: Residential HVAC Installer Location: Raleigh, NC Pay: $80 to $90k/year Experience: 2 + years of service experience, or a combination of education and experience Education: ...

SHELTER, Inc.

Housing Navigator Manager Job at SHELTER, Inc.

 ...you a mission-driven leader with deep knowledge of affordable housing regulations and a passion for ending homelessness? SHELTER, Inc...  ...resources that lead to self-sufficiency. JOB TITLE: Housing Navigator Manager WORK LOCATION: Main Office Varies STATUS: Exempt... 

The Job Store Staffing

Production Shift Supervisor Job at The Job Store Staffing

 ...company in the Centennial area to hire a Manufacturing Shift Supervisor for their night shift team (7PM7AM). This is a direct hire opportunity...  ...career growth. If you have hands-on injection molding experience , strong leadership skills, and a mindset for... 

Harrison Gray Search

Private Household Manager Job at Harrison Gray Search

 ...Harrison Gray Search has partnered with a busy family in Lincoln, NE, looking for a Private Household Manager. This is a dynamic. hands-on role that partners with two business owners to fully run the household. With three school-aged children, multiple pets, and a vast...