Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Health (IDOH) :

The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview : 

This role is the senior level professional responsible for developing, coordinating, and executing all the aspects of the Public Health Emergency Preparedness (PHEP) and the Hospital Preparedness (HPP) grants from initiating, developing, and submitting grant applications through all cycles of the grant (i.e., grant application, agreement drafting, monitoring funds/reporting, fiscal accountability, grant closeout/grant reporting). Additionally, this role provides administrative guidance and interpretation pertinent to the grant application process for sub-recipients and staff engaging with sub-recipients in tracking deliverables. This position serves as the liaison between the federal government (i.e., CDC, HHS) and the IDOH's Public Health mission by health mission and vision by improving the preparedness levels of our health partners "regardless of where they live, learn, work, or play." This position is responsible for grant application, execution of all actions needed starting from the pre-application stage throughout the grant closeout, including organizing data, expense reporting, and executing all grant deliverables and finance-related challenges impacting how we support our health partners and broader internal (IDOH) division areas.

Salary Statement : 

The salary for this position traditionally starts at $47,320.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows: 

• Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities. 
• Evaluate work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner. 
• Provide guidance and assistance to staff and the community on types of grants available, federal and agency requirements for obtaining grants, and process of applying for grants. 
• Assist potential recipients in the grant application process making recommendations on possible changes, writing, and/or reviewing grant applications. 
• Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria. 
• Make recommendations to supervisors and granting authority on needs of potential recipients. 
• Analyze project costs and prepare budget justifications and budget revisions for awarded grants. 
• Monitor the implementation, management, evaluation, and close-out of grants according to rules and regulations. 
• Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

• Five (5) years of relevant experience in grant programs, program planning, public administration, and related fields. 
• Extensive knowledge of grants, the grant application process, and the rules and regulations pertaining to grants applicable to assigned programs. 
• Extensive knowledge of programs, program planning, public administration, and the political system as they relate to the grant process. 
• Ability to interpret and apply grant rules, regulations, and procedures. 
• Ability to research new procedures, rules, and regulations. 
• Effective communication skills.
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov .

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