Job Description

Who We Are:

The Atlanta Children’s Day Shelter is dedicated to breaking the cycle of poverty for families facing homelessness by building pathways to long-term self-sufficiency. Since 1986, ACS has provided quality early childhood education and family services, free of charge, to address the needs of the entire family.

About the Role:

The role of the Director of Finance & Administration is to oversee a diverse array of accounting, finance, Human Resources and operational services which are fundamental to both daily operations and the achievement of organizational priorities and objectives for the Atlanta Children’s Shelter. This position reports to the Executive Director and is integral in assisting senior management in developing and implementing strategies that facilitate organizational growth and impact.

What You’ll Do:

Financial Management and Budgeting

• Develop sound financial and administrative policies and procedures and internal controls for accounting, auditing, budgeting, payroll, and administrative services functions. Implement and monitor policies, procedures, and internal controls to ensure accuracy and efficiency.
• Direct activities relating to the management and control of cash flow, banking relations, and investments.
• Direct the timely preparation and maintenance of all accounting records and provide appropriate financial/statistical reports.
• Maintain the organization's revenue and expense records, produce monthly financial statements, process accounts payable and accounts receivable, and process deposits.
• Oversee and direct payroll and tax payment systems; in coordination with our contracted HR company.
• Ensure compliance with all financial/tax reporting requirements of agencies and foundations.
• Work with the Board Treasurer, Finance/Audit Committee, Board of Directors, and the Executive Director in the development of financial objectives for the organization.
• Liaison to Finance/Audit Committee; interact with Board Treasurer as needed.
• Prepare monthly financial statements and interim reports as requested by Board Treasurer, Finance/Audit Committee as required.
• Direct the preparation of organizational operating budgets and forecasts with staff and Executive Management Team, Finance/Audit Committee and Board approval.
• Prepare operating budgets and forecasts for all financial functions, monitor revenues and expenses against approved budget. Recommend and monitor expense control initiatives. Prepare analyses of variances and recommend revision of plan and budget.
• Work closely with Executive Management Team, and other designated staff in long-range strategic planning for the organization, grant creation and reporting, and budget preparation.

Audit and Tax Reporting

• Review and prepare for the audit needs of the organization.
• Work with the auditors in preparation of the annual audit report and filing of tax reports.
• Review and approve all drafts; assure distribution of reports as required.
• Respond to auditor's findings and recommendations in consultation with Finance/Audit Committee, acting as appropriate.
• Develop internal audit procedures to ensure that systems are functioning as planned.
• Support the preparation of Form 990 and ensure that a copy of the most recent IRS form 990 and related schedules are available for review according to federal law.

Administration and Operations

• Negotiate contracts; coordinate the administration of all operating leases and contracts, including consultant agreements, insurance, building lease, purchase office supplies and other program supplies and other services.
• Serve as part of the Executive Management team to assist the Executive Director in setting and implementing administrative policies.
• Oversee implementation of all information technology including software and hardware.
• Oversees asset management.

Human Resources and Personnel

• Execution of all benefits programs, including retirement programs, health insurance and all other types of institutional insurance, maintaining accurate records and filing all required reports.
• Prepare and review all staff employment offers, screening and on boarding new employees.
• Execute special projects as assigned.
• Provide support to staff through HR matters and help identify professional development opportunities within the organization.

What You’ll Need:

Education

• Bachelor’s degree in accounting or business administration. CPA Preferred.

Experience

• 5-8 years accounting experience; work in a nonprofit is a plus.
• Proficiency in Microsoft Word, SharePoint, Office365, Outlook.
• Certified Public Accountant designation preferred.
• Working knowledge of generally accepted accounting principles related to 501 C (3) entities.
• Working knowledge of QBO, Quickbooks or similar accounting software
• Proven successful interactions with Boards and a diverse array of community stakeholders.
• A leader who focuses on the growth and well-being of others.
• A valid driver’s license and reliable transportation
• Acceptable pre-employment criminal background check, protective service record check, credit check and others as required by grantmaking entities.
• Strong leadership skills with the ability to manage teams, guide staff, and provide professional development.
• Strong interpersonal and relationship-building skills, a poised public presence, and a demonstrated ability to exercise sensitivity and good judgment.
• Proven ability to manage multiple projects with varying priorities at one time.
• Detail-oriented, flexible, and committed to meeting deadlines.

This role may be a fit for you if you:

• Strong accounting and financial strategies background
• Enjoys working hands-on with a lean hard-working team, including consultants and contractors.
• Self-starter with strong organizational, multitasking, and time-management skills.
• Excellent planning, organizational, and follow-up skills.
• Drive goal attainment and strive to exceed customer expectations
• An authentic desire to connect with and expand our stakeholders, including the board of directors, donors, and volunteers.
• Demonstrated proficiency in QBO, Quickbooks or similar accounting CRM.

There may some Physical Demands:

This position works in a typical office setting. There may be extended periods of sitting, standing and/or bending; listening, talking and/or visual concentration; writing and/or computer use. This position would normally have routine opportunities to alter physical position or change eye focus. Lifting should not normally exceed 50 pounds. Local travel is required. Must have a satisfactory driving record.

Location : Hybrid work environment with office location at 607 Peachtree Street NE, Atlanta, GA 30308. Occasional in-region travel to meetings and events.

Schedule: 40 hours standard weekly, typically Monday - Friday. Occasional evenings or weekend hours may be required.

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