Job Description

Title: Human Resources Intern

Location: : Sandston VA 23150

Duration: 12+ Months

Job Summary:

● Estimated Start Date: ASAP

● Assignment Length: could be long term, up to 1 year if the worker wants to stay on that long

● Est Hours Per Week: 30- 40

● Work Schedule + Time Zone: 8:30-4:30 but it will also depend on the candidates availability and if they are still in school

● Temp to Hire (Y/N)? potentially, need to determine

● Remote or Onsight? Fully on site

● Highest Level of Education Required for this Position: bachelor degree

Job Description:

The HR Intern position is an opportunity to experience the full generalist realm of Human Resources at Client. The mission will seek to learn and actively participate in the day-to-day

operations of the HR department, supporting recruitment, onboarding, employee engagement, benefits and to foster a positive and productive work environment.?

Leave Administration & Compliance

● Serve as primary contact for employee medical leave procedures and tracking

● Maintains integrity, confidentiality, accurate files, records, and tracking of documentation

● Supports and assists with federal and state compliance reports, projects, and audits

● Serve on the Quality audit team

● Review and assist with updating organization policies, job descriptions and other compliance documentation

Management of Employee Benefits

● Ensure new hire benefits are reviewed and entered into vendor systems, updated in MyHR as appropriate

● Upon termination of employment, update plan ending and COBRA notifications

● Update annual benefits summary sheets for both sites

● Submit benefits reports to vendor for employee Total Rewards Statements

Employee Engagement

● Manage the employee attendance and recognition program

● Assist in coordination of employee business meetings, town hall events

● Support planning & driving Wellness initiatives

● Manage media communications & announcements on monitors

● Assists with planning and execution of special events such as benefits enrollment,

organization-wide meetings, employee recognition events, holiday parties, and retirement

celebrations

Reports

● Attendance, Hours and Weekly Headcount Reports

● Cost Center Count Report for Finance

● Weekly HRA report to Finance team

● Assist with month end reporting to Client HR

● Assist with year end reporting to Client HR

HR Priorities

● Coordinate scheduling of job interviews

● Assist with managing of HRIS information in MyHR

● Assist with onboarding of new employees

○ Ensure relevant team are aware of new hire need for laptop, set up of training profile etc.

○ Partner with new employees to get benefits enrolled promptly and properly

● Assist with posting HR communications in visible locations

● Serve as champion for corporate initiatives and activities

● Assist with payroll & benefits inquiries

● Partner with HR to update and maintain office policies as necessary

● Coordinate with IT department on office equipment as needed

● Birthday, anniversary, sympathy recognition and acknowledgement

● Interns must uphold ethical standards and integrity when handling sensitive confidential information.

● Proficiency in Google or MS Office (MS Excel and MS Outlook, in particular)

● Time management skills and ability to multitask and prioritize work

● HR interns should possess a blend of hard and soft skills.

● Essential competencies include communication, organizational skills, and the ability to learn HR practices.

● Interpersonal skills, problem-solving, and attention to detail.

● Understanding HR software, legal aspects of HR, and data analysis can be valuable.

● Effective written and verbal communication is vital for interacting with employees, HR staff, and stakeholders.

● Accuracy in managing documentation and understanding compliance requirements.

● Ability to learn quickly, adapt to new situations, and acquire new knowledge is essential.

● Familiarity with HR systems and software is a plus.

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