Job Description

Position Summary

The Assistant, Legal Support Services provides administrative, technical and organizational assistance to the Legal Support Services department, with a focus on supporting the eDiscovery Management group. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills, proactivity and the use of good judgment as a valued member of a support team.

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

• Coordinate administrative responsibilities for the Legal Support Services department
• Assist with periodic reporting, including budget, P&L, project status, and monthly productivity reports
• Track department latenesses, absences, vacations and coverage
• Establish and maintain calendar for principals and department
• Enter legal time and make travel arrangements for principals and department
• Monitor PTO requests and correspond with appropriate parties for approval
• Maintain eDiscovery media supply inventory and media library; retrieve stored media for group and follow protocol for checking out media
• Prepare certificates of destruction for media to be destroyed, if applicable
• File and index documents and media using appropriate platforms
• Organize client, vendor and internal meetings
• Process and submit reimbursable expenses and disbursements for department
• Accurately inventory and prepare materials for off-site storage
• Assist with maintenance and updates of Legal Support Services intranet pages
• Create, revise, print, and proofread correspondence, memoranda and other documents
• Assist with research and special projects, as needed
• Organize and maintain LSS department files
• Answer and place telephone calls professionally; take accurate and complete messages

Qualifications/Position Requirements

• Ability to manage a varied workload and meet deadlines
• Must be punctual and reliable
• Proficient in MS Word, Excel, PowerPoint, Outlook, Adobe and other applications as needed
• Strong interpersonal skills
• Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive and proactive attitude
• Flexibility in daily schedule to accommodate unexpected situations arising from Legal Support Services department needs
• Excellent written and verbal communication skills
• Ability to proofread typed material for typographical, spelling and grammatical errors
• Ability to type with speed and accuracy
• Ensure confidentiality of all of the firm's and clients' documentation and information
• Strong organizational skills and attention to detail

Education and/or Experience

• Associate’s or Bachelor's Degree
• Minimum of two years of experience preferred

Compensation

The expected base salary for this position ranges from $65,000 - $70,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

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